Regional Constitution
THE INTERNATIONAL ASSOCIATION OF Y’S MEN’S CLUBS REGIONAL CONSTITUTION OF WEST INDIA REGION
(with Amendments up to 09-06-2001)
SECTION 1. NAME AND MOTTO

The name of this organisation shall be “The International Association of Y’s Men’s Clubs, West India Region” and it may also be called the “Y’s Men International, West India Region”, hereinafter called “The Region”. Its motto shall be “To acknowledge the duty that accompanies every right”.

SECTION 2. EMBLEM

The Emblem of the Association shall consist of a red triangle with the word “International” in the top bar, large blue ‘Y’ with a white ‘S’ in its vertical segment, the words “MENS CLUB” in blue on either side of the “Y” and a golden star shedding rays on the design.

SECTION 3. PURPOSE AND OBJECT
  1. The International Association of Y’s Men’s Clubs is a worldwide fellowship of persons of all faiths working together in mutual respect and affection based on the teachings of Jesus Christ and with a common loyalty to the Young Men’s Christian Association, striving through active service to develop, encourage and provide leadership to build a better world for all mankind.

  2. The objectives of the Association are:

    1. To encourage, promote and foster organisation and maintenance of Y’s Men’s Clubs in the Region and ;
    2. To coordinate the activities of all affiliated clubs and provide training materials and personal leadership development.
  3. The Objectives of the affiliated clubs are :

    1. To support the activities of the Young Men’s Christian Association and other worthy organisations by personal service and united effort.
    2. To encourage justice in civic, national and international affairs abstaining always from party politics.
    3. To keep members informed on and actively involved in civic economic, social and international matters.
    4. To cultivate good fellowship among members and their families.
    5. To do service to the community and
    6. To support the Regional, Area and International projects of the Association.
SECTION 4. MEMBERSHIP
  1. The membership of the Association shall consist of Y’s Men’s Clubs, Y’s Women’s Clubs, Y’s Men & Women’s Clubs & Y’s Service Clubs in West India Region duly chartered by the Y’s Men International.

  2. A group of people organised as a unit of the Y’s Men International shall be called a club. The minimum number of persons required to form a club shall be fifteen.

  3. Each club shall be known by the name of city, place where it is located. for eg. Y’s Men’s Club of .............................. not Y’s Men International ...........In a community having more than one club, each club shall add appropriate identifying matter.

  4. The membership of club may consist of men or women or both. No one shall be denied membership status because of race, creed or National origin.

  5. There may be Y’s Menettes clubs consisting of women to serve as an auxiliary to the local Y’s Men’s club.

    1. There may be Y’s Lings clubs consisting of children of Y’s Men between the ages of 8 to 21 as auxiliary to the local Y’s Men’s club. Children of Y’s Men between the ages of 18 to 25 can be admitted to membership paying only half the International dues. Y’s Menettes can become full-fledged members of the club with voting right by paying only International dues.
    2. Y’s Menettes Clubs and Y’s Lings clubs in the Region shall be chartered by the Region.
  6. No person shall have his membership in more than one Y’s Men’s club.

  7. All club members shall be encouraged to be members of YMCA. However, this will not apply to lady Y’s Men.

  8. Application for authority to organise and maintain a club shall be made to the Regional Director. He shall determine the eligibility to be chartered and in case of his assent notify the Secretary General, Y’s Men International, who shall register the new club and provide charter to it.

  9. The authority to determine whether a club duly chartered has become defunct shall be in the Regional Director acting in consultation with the Regional Council. In accordance with such determination he may communicate the decision to the Secretary General, who shall there upon withdraw charter of the concerned club.

  10. Any chartered club, which may withdraw from or forfeit its membership in this Association shall forthwith surrender its charter and cease to use “Y’s Men’s Club” or any other words closely resembling the same as club name and shall cease to use any or all insignia adopted by this Association. It shall also surrender & transfer all its assets including cash balance, movable and immovable assets to the Region.

  11. Y’s Men no longer residing in communities where Y’s Men’s club does not exist may become members-at-large upon application to and the approval of the Regional Director. Member-at-large would pay dues as determined by the Regional Council and would not have voting privileges.

  12. TRANSFER OF MEMBERSHIP
    When a member of a Y’s Men’s club, Y’s Men’s & Women’s club, Y’s Women’s club or Y’s Service club seeks membership in any other existing or new club, due to transfer of job, shifting of residence, or any other valid reasons, he shall submit along with his application for membership, a certificate from his home club to the effect that all his dues to that club have been paid by him.

SECTION 5. MEMBERSHIP CONTRIBUTIONS
  1. Every club shall pay to the Region and initiation fee of Rs.75/- for each member admitted to the club, and an annual per capita fee and such other subscriptions as may be fixed by the Regional Convention from time to time. The annual fee shall be payable half yearly in equal instalments, together with the initiation fee and other subscriptions if any. The fee payable for the first half year ending 31st December shall be paid on or before 30th September in the half year, and the fee payable for the next half year, shall be paid on or before 31st March in that half year provided further that the Regional Council may revise and fix the per capita fee payable by the member from year to year to make provision for the enhancement in International dues and fluctuations in the exchange rate.
    The semi annual per capita fee payable by clubs on or before 30th of September and 31st of March shall be based on the membership strength of the club as on the previous 1st July and the previous 1st January respectively with addition of membership fee in respect of members taken in to the club during the course of the relevant half year, the per capita fee payable by such members being determined upon and being proportionate to the number of months they have been members in that half year, taking the months of their enrolment as a whole month.

  2. The clubs shall file semiannual reports in the prescribed form within three months from the beginning of the half year concerned provided that the first instalment of annual fee payable by a newly formed Club shall be proportionate to the period from the first day of the month in which it was formed till the end of the half year concerned.

  3. A club applying for charter shall pay a charter fee as prescribed by the International, Regional Charter Fee as prescribed by the Regional Council, and Initiation Fee of Rs.75/- for each member and one semi annual per capita dues for all members. Excess of Semi Annual dues for the year collected in advance shall be accounted by the Regional Director and transferred to the office bearers of the succeeding year.

  4. A club in default for 3 semesters in payments of its dues shall cease to be a member of the Association. The Regional Director may re admit it to membership upon payment of all dues including arrear of dues for the reported membership.

  5. No fee shall be payable by or on account of the Y M C A Related Secretary of the club if he is not a paid member of the club. Related Secretary is to be invited to every club function.

  6. Dues and funds collected by the Region shall be appropriated for the specific purpose for which the same are collected, unless otherwise decided by the Regional Council on special grounds. The balance if any, remaining shall be handed over to the successor in office within 3 months of assumption of office by the new team, which shall appropriate it for the specific purpose.

SECTION 5 A – MEMBERS AND CLUBS NOT IN GOOD STANDING

Members in arrears of payment of dues to their clubs for more than 3 months shall be deemed to be not in good standing. A club should have a minimum of 15 members excluding the Related Secretary, in the current and 2 preceding semesters and should have paid all their District, Regional, Area and International dues on or before the due dates (30th September and 31st March) to be deemed in good standing.
However clubs not in good standing, because of nonpayment of dues, will be deemed to be in good standing on payment of arrears, provided the membership conditions in the preceding para are fulfilled.
Where a club has been chartered within the current semester or within the two semesters immediately preceding the current semester and has paid all their dues to District, Region, Area and International within the prescribed time as per demands of dues made against the club, since it was chartered, also will be deemed to be in good standing.

SECTION 6 REGIONAL COUNCIL
  1. The Regional Council shall consist of the following with voting rights. The Regional Director, The Regional Director-Elect, the Immediate Past Regional Director, Past Regional Directors, Past Lt. Directors, the Lt. Directors, the Lt. Directors Elect, the Regional Secretary, the Regional Treasurer, the Regional Bulletin Editor, the Regional Related Y M C A Secretary, the District Governors, the District Governors Elect, The Regional Service Directors, International Council Members in the Region if any, and Area officers, (Area President, Area Secretary, Area Treasurer and Area Bulletin Editor) in the Region, if any.

  2. The Regional Council shall have the general management and control of the business, property and funds of the association.

  3. The Council shall meet at the call of the Regional Director or one half of its members, after they notify the Regional Director for calling a council meeting and the Regional Director fails to give notice for a meeting within 15 days.

  4. The Council shall ordinarily meet once in four months. It may also transact business by mail.

  5. The quorum for a meeting of the Council shall be 15. The decision of the council shall be by simple majority. In case of a tie the RD shall have a casting vote.

SECTION 7 REGIONAL SERVICE DIRECTORS (RSDs)

There shall be 21 (Twenty one) Regional Service Directors for the following portfolios:-

  1. Alexander Scholarship Fund
  2. Bulletin Editor
  3. Brother Hood Fund
  4. Christian Emphasis
  5. Community Service
  6. Extension
  7. Endowment Fund
  8. Historian
  9. International Brother Clubs
  10. Leadership Training
  11. Membership Conservation
  12. Public Relations
  13. Supplies
  14. Short Term Exchange Programme (STEP)
  15. Travel Co-ordinator
  16. Time of fast
  17. Youth Educational Exchange Programme (YEEP)
  18. Youth Involvement and Activities
  19. Y’s Men’s Liaison to YMCA
  20. Youth Representative
  21. Y’s Menettes.

In addition, the Regional Council may sanction the creation of not more than 10 offices of Regional Service Directors with voting right for such other activities of service, as it may deem necessary. To such posts sanctioned by the Regional Council, the Regional Director may take nominations from among Y’s Men of good standing.
A council member who fails to attend two consecutive meetings in a Y’s year without leave of absence shall automatically cease to be a member of the council.
Ex-officio members of the council (Past RDs & Past LRDs) who fail to attend 3 consecutive council meetings will cease to be ex officio permanent members of the council.

SECTION 8 REGIONAL CONVENTIONS
  1. A Convention of the Region, which shall be the General Body of the Association, shall ordinarily be held annually between the 1st may and 30th June.

  2. The Convention shall consist of members of the Regional Council, former and present I C Ms in the Region if any, former Regional Directors in the Region, delegates representing chartered clubs in good standing observers and invitees.

  3. The Regional Council shall select the venue for the convention at least three months before the date of the convention.

  4. The Regional Director may appoint a task force to plan and assist in the conduct of the convention.

  5. Notwithstanding any other provision contained in this constitution every chartered club in good standing shall be entitled to send one delegate for every 10 members or major part there of (For eg:- 1 for 15, 2 for 16, 2 for 25 but 3 for 26 and so on) and any number of its members as observers. Every club in good standing in the Region shall send a list of its delegates to the Regional Secretary so as to be received by him at least seven days prior to the date of the Annual Convention. The clubs may also furnish the name of one alternate delegate for every delegate whose name is appearing in the list to act in the event of the official delegate being absent at the convention and only such delegate or alternate delegate as the case may be have the right to exercise vote in the event of an election. Provided further that it is open to the Regional Director to accept suo motto or on appeal from any club the list of delegate furnished by any club of good standing till such time as the final list of delegates are drawn up by him at the convention.

  6. Clubs which have not paid all their dues to the International and the Region on or before 30th of April shall not be entitled to send delegates to the Convention but they may send observers provided that the Regional Council may resolve that the clubs which pay up all dues in cash or D.D on or before the opening day or any specified day of the Regional Convention shall be entitled to send delegates.

  7. Every club shall pay not later than the opening day of the Regional Convention such sum as may be fixed by the Regional Council as Convention charges.

  8. All those attending the Convention shall pay their Registration fee at such rates and within such period as may be fixed by the Convention Committee

    1. All Past Regional Directors of West India Region shall be eligible to get exemption from remitting registration charges of Annual Regional Convention of West India Region.
  9. Delegates of the clubs who have registered for the convention alone shall have the right to vote at the convention. The quorum for the convention shall be the attendance in person of delegates equal to one-third of the delegates of clubs in good standing that are in attendance or 50 whichever is less.

  10. To foster and promote the spirit of fellowship among the members of the clubs of all Regions in India Area, a joint convention of all the Regions in India Area shall be held in alternate years which shall be the Regional Convention of that year for the Regions. The business session of the Regions shall be held separately but other sessions shall be joint. The venue date and programme of such conventions shall be drawn up jointly by the Regional Directors of the Region in consultation with the respective Regional Council. If at any time any one of the Regions in India resolve against holding such joint convention this provision shall cease to be operative for that year.

  11. Extra ordinary or special convention may be held by the Regional Director in consultation with his Regional Council or on request in writing by one third of clubs in good standing by giving 15 days notice to consider specific issues.

  12. If the convention does not have the required quorum the meeting shall stand adjourned to the same day of next week at the same venue and at the same time and the members present in the meeting shall be deemed to constitute the prescribed quorum.

  13. The decision of the convention shall be by simple majority. In case of tie, the Regional Director shall have a casting vote.

  14. Twenty one days notice in writing shall be given for the annual convention.

  15. A Recording Secretary shall be appointed by the Regional Director for recording the proceedings of the convention.

SECTION 9 ELECTION OF REGIONAL COUNCIL
  1. The Regional Director – Elect shall automatically become the Regional Director at the expiration of the current Director’s term of office or upon his death, incapacity or resignation from the office.

  2. The Regional Director Elect and the Lt. Regional Director Elect for each Zone shall be elected at the Convention

  3. Separate nominations of Lt. Regional Directors Elect shall be called from among those who belong to the clubs in the respective Zones and in the case of election each of such Lt. Regional Directors Elect shall be elected on the majority of votes of delegates from the clubs in the zone to which such Lt. Regional Director Elect is elected.
    (Explanations: The clubs in the Districts under each Lt. Regional Director allotted by the Regional Council under section 17 is denoted by the term “Zone” as mentioned above.)

  4. The Regional Secretary, Regional Treasurer and the Regional Bulletin Editor shall be nominated by the Regional Director and the Regional Related Secretary shall be nominated by the Regional Director in consultation with the Regional Secretary of the Respective YMCA Region.

  5. All casual vacancies may be filled for the remaining term of office by the Regional Council.

SECTION 10. PROCEDURE FOR ELECTION

A nomination Committee consisting of the Regional Director as Chairman and Convenor, the Regional Director Elect, Immediate Past Regional Director and two (2) Past Regional Directors elected by the Regional Council as members shall be formed to scrutinize the nominations received from the clubs in accordance with the provisions of this section and to propose to the convention the name of one candidate each for the various posts for which elections are to be held at the convention. In doing so the nomination committee shall consider such matters as the leadership qualities expected of the person to occupy the particular post.

  1. The Service Directors of the Region shall be nominated by the nomination committee consisting of RD, RDE & IPRD from the names submitted by the club at the annual convention for a period of one year. There shall be no election for the post of Service Directors. In doing so the nomination committee shall consider such matters as the leadership qualities expected from the persons to occupy the particular post and adequate representation from different geographical areas forming the Region. Provided further that the nomination committee may if deemed necessary nominate persons who are not proposed or shall change the portfolios of the candidates. It is provided further that two seats in the Regional Council shall be reserved for Y’s Menettes, who holds or has held office of President or Secretary of Y’s Menettes club.
    The nomination committee shall nominate Y’s Menettes to fill up these reserved seats.

  2. All clubs in good standing may submit to the Regional Director nominations for the election.

  3. Only a person who has been a Y’s Man continuously for a period of 11 years and has held the office of the Lt. Director for a period of one complete year shall be eligible for nomination for the office of Regional Director-Elect.

  4. Only a person who has been a Y’s Man continuously for a period of 8 years and has held the office of the District Governor for a period of one complete year shall be qualified for nomination for the office of Lt. Director-Elect.

  5. Only a person who has been a Y’s man continuously for a period 5 years and has held the office of president of a club for one complete year shall be qualified to be elected to the post of District Governor Elect. In the event of the direct nomination as District Governor by the Regional Director, the person concerned must be a Y’s Man continuously for a period of 6 years and as in the case of DG Elect nominee, has held the office of President of a club for one complete year.

  6. Only a person who holds or has held the office of President or Secretary of a club shall be qualified to be elected as a Service Director of the Region.

  7. The nominees for all office shall be members in good standing and proposed by the home club. The home club should be good standing by 31st of March.

  8. No Y’s Man or Y’s Menette can hold office as RSD either elected or nominated for more than three terms consecutively.

  9. The nominations with the consent of the nominee/nominees shall reach the Regional Director on or before 31st March, who shall scrutinize the nominations on or before 20th April and notify the valid nominations to all clubs. The nominees may withdraw their candidature before 10th May by intimation in writing to the Regional Director who shall notify the remaining nomination to all clubs before 20th May.

  10. The nomination committee shall scrutinize the nominations and present its recommendations to the convention, which shall elect the officers. It shall be open for any delegate to propose for election any duly nominated candidate other than the one recommended by the committee, provided his name has already been properly proposed by his club and further he has not already withdrawn his candidature. In the event of a contest the election shall be conducted by secret ballot.

  11. In the event of any need to hold election for any office in the Region, the Regional Director shall appoint a Returning officer who shall be in charge of the conduct of the Elections. The Returning officer shall communicate the result of voting to the Regional Director who shall have the responsibility of declaring the results in accordance with the information conveyed by the Returning officer. The Returning officer so appointed shall be a Y’s Man.

    It shall be the duty of the Returning Officer to:

    1. Prepare ballot papers in accordance with the final list of candidates for any office.
    2. Arrange for polling by secret ballot.
    3. Appoint necessary officers to assist him for that purpose.
    4. Count the votes after polling is over in the presence of the candidates or their representatives and
    5. Communicate the result of such counting to the Regional Director.

    It shall be the discretion of the Returning Officer to conduct the elections for all contested offices by use of one and the same ballot paper or by different ballot papers for the different posts. His discretion in this matter shall be final.

  12. If the convention does not have the required quorum the meeting shall stand adjourned to the same day of next week at the same venue and at the same time and the members present in the meeting shall be deemed to constitute the prescribed quorum.

  13. The decision of the convention shall be by simple majority. In case of tie, the Regional Director shall have a casting vote.

  14. Twenty one days notice in writing shall be given for the annual convention.

  15. A Recording Secretary shall be appointed by the Regional Director for recording the proceedings of the convention.

SECTION 11: PERIOD OF OFFICE
All Regional Officers shall hold office from the date of the installation at the Regional Convention or the 1st July whichever is later. They shall hold office till 30th June succeeding their taking office or till their successors are elected or appointed whichever is later.
SECTION 12 FINANCIAL YEAR

A. The financial year of this Association shall be the period beginning from 1st July and ending 30th June.

SECTION 13 FUNDS
  1. The funds of the Association shall be deposited in a Bank in the following manner. All amounts received by the Region other than the International and Area dues, shall be remitted to an account in the name of Y’s Men International, West India Region. All amounts received for remittance to the International and Area shall be deposited in a separate account.

  2. The funds of the Association shall be operated upon by the Regional Director or his nominee, along with the Regional Treasurer.

SECTION 14: DISTRICTS
  1. The Region shall consist of as many Districts as the Regional Council may determine subject however that the minimum of clubs for a District shall be five and maximum 20. If during the currency of a financial year the number of clubs in a Districts exceeds 20 there shall be no compulsion to subdivide the District before the beginning of the next year. It shall be the prerogative of the Regional Council to form Districts by allocating clubs to such Districts. Geographical consideration and administrative convenience shall guide the Regional Council in such allocation.

    1. The District Governor- Elect shall be elected at the District conference, which shall be held, before 30th April and the election shall be notified to the Regional Director. If any District fails to elect its District Governor-Elect at least two weeks before the date of commencement of the Regional Convention, the Nominating Committee mentioned in Section 10 shall appoint a District Governor – Elect who shall hold office until a successor is elected by a duly convened District Conference or until the next Regional Convention whichever is earlier.
    2. The District Governor – Elect shall automatically become the District Governor at the expiration of the current term of office of the District Governor or upon the office falling vacant by any reason. In such an event the District Governor – Elect will function as District Governor for his full term in addition to the partial term he had acted in the vacancy of his predecessor.
    3. The procedure for election prescribed for election to the Regional posts in section 10 shall as far as practicable apply to the election to the office of the District Governor or District Governor – Elect as the case may be with the difference that reference to the Regional Director in Section 10 (X) shall be understood as a reference to the District Governor.
  2. Each District shall be administered by a Governor in consultation with a District Council.

  3. The District Council shall consist of the Governor, District Governor-Elect if any, Immediate Past District Governor, Past DGs, District Service Directors if any, and President and Secretary of each club or two elected representatives of the club as provided in Sub Section (V) of this section, and such number of other officers, including the District Secretary and District Treasurer as may be appointed by the District Governor, provided that the number of officers appointed by him shall not exceed one third of the strength of the representatives of clubs.
    The Regional, Area and International Officers within the District shall be ex-officio members of the District Council.

  4. The representatives of the clubs in the District Council shall be elected at a meeting of the club and their names shall be communicated to the Governor. If any vacancy arises in the office of any representative, it can be filled up by the Board of Directors of the Club.

  5. The District Council shall ordinarily meet once in three months. It shall be called by the Governor or one-third of the members of the Council including the ex-officio members after a written request is made to the District Governor to convene a meeting and the District Governor fails to convene the meeting within fifteen days of the request.

  6. Each District shall hold a District Conference, ordinarily before the 30th April and in any event before the date fixed for the Regional Convention. The District Governor elect shall be installed at the District Conference.

  7. For the District Conference for the election of District Governor Elect every chartered club in good standing shall be entitled to send one delegate for every 10 members or major portion thereof and any number of its members as observers. Only delegates duly registered at the District Conference shall have voting rights.

SECTION 15 : REGIONAL DIRECTOR
  1. The Regional Director shall be the Chief Executive and coordinator of his Region and shall be responsible for the administration and finance of his Region. He shall report to the Area President of India Area.

  2. The Regional Director shall preside at all meeting of the Regional Council and the Convention and also at all other meetings of the Association.

  3. He shall oversee the work and activities of the Association and shall perform such other duties as usually pertaining to that office.

  4. He shall serve as a medium of communication between the clubs, the Region and the International Association.

SECTION 16 : REGIONAL DIRECTOR –ELECT

He shall assist the Regional Director in all his duties and carry out such assignment as may be given to him by the Regional Director. He shall act as Regional Director in his absence on any occasion and also in the event of the office of the Regional Director becoming vacant for any reason.

SECTION 17 : LIEUTENANT DIRECTOR

The Region shall have one or more Lt. Regional Directors subject however to the authority of the Regional Council to create additional office of Lt. Directors when the number of clubs exceeds 30 and further the number of Districts exceeds 3. The Lt. Directors, shall supervise the working of the clubs in Districts under each Lt. Director allotted to them by the Regional Council and guide them in their activities. He shall report to the Regional Director and assist him in every manner in the discharge of his duties.

SECTION 17 A

Each Zone shall have a Lt. Regional Director Elect to assist the Lt. Regional Director in all his duties and to carry out such assignments as may be given to him by the Lt. Director. He shall automatically become the Lt. Regional Director on the expiry of the term of the Lt. Director or in the event of the post of the Lt. Director falling vacant for any reason. He shall be eligible to hold the post of Lt. Regional Director for a full term of one year notwithstanding any partial term of office he may have held on account of a vacancy of the office of the Lt. Regional Director.

SECTION 18 : REGIONAL SECRETARY

He shall keep minutes of all meetings, distribute copies to all the members of the Regional Council, keep a permanent historical file of the clubs of the Region and maintain such other records as the Council may direct, besides attending to other Secretarial work.

SECTION 19 : YMCA LAISON OFFICER

The National General Secretary of the National Council of YMCA’s in India or General Secretary of Regional YMCA’s shall be the Liaison Officer between the YMCA and the clubs in the Region as a whole.

SECTION 20: REGIONAL TREASURER

The Treasurer shall be the custodian of all funds of the Association and shall pay out from the said funds upon the direction of the Regional Director. He shall keep proper and regular account of all items of income and expenditure and submit a financial statement at the Regional Convention. He shall also prepare and present a budget as soon as he assumes office.

SECTION 21 : REGIONAL RELATED SECRETARY

The Regional Related Secretary shall be the co-ordinating link between YMCA Related Secretaries of the clubs in the Region and shall assist the Regional Council in all possible ways.

SECTION 22 : DISTRICT GOVERNORS
  1. The Governor shall be the administrative Officer of the District. He shall be responsible for carrying out all District activities, working in close consultation with the District Council and within the policies established by the International Association. He shall report directly to the Regional Director.

  2. He shall perform the following functions:

    1. Actively promote the growth of the clubs within the District and the fulfillment of the purpose of Y’s dom by those clubs.
    2. Maintain closest possible contact with all clubs within the District by frequent visits both formal and informal and by correspondence. He should visit each club at least once a year.
    3. Promote and co - ordinate extension of Y’s dom within the District.
    4. Serve as the Chairman of the District Council and be responsible for its effective functioning.
    5. Call an annual conference of all clubs in the District and serve as its Presiding Officer, and in consultation with the Council (a) prepare the conference agenda and (b) put forth the necessary promotional effort required to ensure maximum representation and participation of all clubs within the District.
    6. Represent the clubs of the District at all meetings of the Regional Council and serve as an effective member thereof and
    7. Keep all clubs within the District informed of International and Regional policies, programmes and emphasis.
SECTION 23: REGIONAL SERVICE DIRECTORS

Every Regional Service Director shall be responsible for effectively organizing the activities of the Association in the branch of work committed to his charge. He shall submit written reports periodically to the Regional Director.

SECTION 24 : CLUBS IN THE REGION

It shall be the duty of the member clubs in the Region.

  1. To meet regularly, preferably twice a month.

  2. To ensure regular attendance

  3. To carry on regularly active work to achieve the objects of the clubs.

  4. To submit Semi-Annual Roster to the Regional Secretary and the Regional Treasurer with copies to the Regional Director, Regional Director Elect, Lt. Director concerned and the District Governor in the prescribed forms so as to reach them on or before the 31st July and 31st of January every year and to submit monthly report to the Regional Director, RD Elect Lt. Director concerned, Regional Secretary and the District Governor.

SECTION 25 : SETTLEMENT OF DISPUTES DISPUTE REDRESSAL COMMITTEE
  1. There shall be a Dispute Redressal Committee consisting of a Past Regional Director as Chairman, A Past Regional Director as member along with the Regional Director, Regional Director Elect and Immediate Past Regional Director. The Past Regional Directors shall be nominated from among the Past Regional Directors present in the Council, by the Regional Council at its first or second Regional Council meeting.

  2. The committee shall have power to hear complaints/ claims/ appeal/ Election disputes, lodged in writing before it by club members, clubs, officers of Districts, Zones and Region and decide the matter after hearing the parties concerned and conducting proper enquiry. The decision of the committee shall become final on all matters relating to the movement, only if it is ratified by the Regional Council. If necessary the Regional Director shall convene special Regional Council meeting for the purpose. If the complaint is against a member of the Dispute Redressal Committee, that particular member shall not be in the committee for the enquiry on that particular member.

  3. Members shall not by any word, deed or implication cause disrepute to the organization and do or say anything contrary to the ideals and objects of the organization.

  4. If a member is found guilty of breach of clause III by the Dispute Redressal Committee after giving due notice and hearing to the member, the Dispute Redressal Committee can decide on a punishment to the member even up to terminating his/her membership in the organization. However the decision of the Committee will become final only if it is ratified by the Regional Council. If necessary the Regional Director shall convene special Regional Council meeting for the purpose.

SECTION 26: AMENDMENT
  1. The Constitution may be amended by any Regional Convention by a majority vote of not less than two third of the delegates present and voting provided that the amendment is not against or inconsistent with the objects of the Association as set out by the International.

  2. Amendment can be proposed only by clubs in good standing and no amendment shall be moved at the convention unless notice thereof has been given by the clubs proposing the amendment to the Regional Director before 30th April.

  3. Not withstanding anything stated in subsection (2) the Regional Council may authorize the Regional Secretary or any other person of the council to move official amendments at convention and no prior notice to the clubs shall be necessary for such amendments.

  4. For removal of doubts it is hereby declared that whenever any amendment has been passed in accordance with the constitution, such amendments shall unless otherwise specified, take effect forthwith.

  5. The provisions of this constitution shall be read subject to the provisions of the Area and International constitutions and any provisions of this constitution inconsistent or repugnant to the International constitution or Area constitution shall to the extent of such inconsistency or repugnancy, be void.

SECTION 27: COMMENCEMENTS

This constitution shall come into effect on 1 July 1987…